District Test Administrators
- Jason Shawn
- Ros Jackson
- Former user (Deleted)
- Lori Hart
This page allows you to control your list of test administrators that can be used during testing. You can add/remove test administrators.
Data Templates Click here to use the template to manually upload data if you aren’t automated with your SIS.
Selecting Test Administrators from the District Management Menu will show you a list of test administrators in your district. Initially, 10 test administrators will be shown. To view additional test administrators, choose 10, 25, 100, 1000, or All from the View drop‐down menu.
Add New Test Administrator - Individual Enrollment
You do not have to upload a new file each time you need to add a new test administrator. You may also load the test administrator's data individually. To do so, click on New at the top of your test administrators list.
After clicking on New, the screen below will appear. You will be prompted to enter:
The associated campus for the test administrator member
Staff ID
First Name
Middle Name
Last Name
Email
Once the required fields have been completed, click Submit to create the new test administrators account.
The test administrator will be shown in the district Test Administrators list and in the Test Administrator list at the campus they were added to.
If Test Administrator files are automated changes will come in through the nightly feed files and update automatically. If your district manually enters data you can edit the test administrator here in the Test Administrator menu.
To edit a test administrator click Edit, next to the name.
You will be prompted to enter the first name, middle name, last name, and email. Make the necessary changes and click submit. Please note if you files are automated the change will be overwritten unless the test administrator is locked at the campus level.
Initially, no test administrators will be loaded in TestHound. There are two methods for adding test administrators. The easiest method for adding test administrators is to submit a file with all test administrators in your district to TestHound for automation. Another way to upload test administrators is manually through a file upload. To begin the manual file upload, click on Upload Data.
Please note that you can include additional staff members on each campus.
Batch Enrollment
When you click on Upload Data the following screen (as pictured below) will open. You will be prompted to click on Choose File and then select the test administrator's data file you wish to upload. Once you have chosen the file, click on Upload. Note: Be sure to include all campuses in the file you are uploading. Attempting to load one campus at a time will override the previous file uploaded.
Once the file has successfully been uploaded, the Test Administrators window will be populated with the test administrators' data.
Test Administrator Data File Structure:
DistrictID – 6-digit county district number
CampusID – 3-digit campus ID (the leading zeros will not hold in a CSV file)
SPID – teacher/staff ID
FirstName
MiddleName
LastName
Email
The column headings in your file must match those listed above for the import to be successful. Additionally, the file must be a “.csv” file.
Note: If you are sending a file via SMS through SFTP, you don’t need to manually load a teacher file.
If Test Administrator files are automated changes will come in through the nightly feed files and update automatically. If your district manually enters data you can edit the test administrator here in the Test Administrator menu.
To edit a Test Administrator click Edit, next to the test administrators name.
You will be prompted to enter the first name, middle name, last name, and email. Make the necessary changes and click submit. Please note if you files are automated you the change will be overwritten unless the test administrator is locked at the campus level.
There are two ways to inactivate a inactivate a Test Administrator at the district level. The first way to inactivate a test administrator is to Click Remove, next to the test administrators name.
You will receive a warning message noting the test administrator will be inactivated.
Click OK. The test administrator will be removed from the Test Administrator list, but is not deleted from TestHound. The test administrator will reside in the inactive list.
The second way to inactivate a test administrator and remove them from the test administrator list is click on the Edit button beside the administrator’s name and uncheck is active and click Submit.
If the Available option is unchecked the Test Administrator will remain in the Test Administrator list, but will not be available to select to assign to a test unless the Available option is reselected.
If at any time the DTC wishes to turn off nightly data uploads for test administrators, it can be accomplished from the home page. This is typically used during summer testing. To do so, click the pencil icon to the left of Status.
You will see a list of settings for each of your district's automation files. Teacher files and all other files can be suspended from nightly automation by clicking the box to the left of each file option.
On the District Management home page, you will see that any suspended files will be highlighted in red. To activate nightly automation again, click the pencil icon to the left and remove the check mark from the appropriate Suspend boxes.