District Schedules

Selecting Student Schedules will show a list of campuses, along with the number of students associated with the campus and the records (schedule entries) entered into TestHound. The student schedules will be used when the campus administrator assigns students to a test session and when auto‐assigning students to test rooms.

Student schedules must be uploaded. To upload a student schedule file, click Upload Data.

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When you click Upload Data, the following screen will open. You will be prompted to click Choose File and then select the student data file you wish to upload. Once you have chosen the file, click Upload.

Once the file has successfully been uploaded, the Students window will show the student data.

The warning message warns you that the changes made by uploading the new file cannot be undone; however, if new students have been enrolled in your district, you will want to upload a new student schedule file.

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Student Schedule Data File Structure:

• DistrictID – 6-digit county district number

• CampusID – 3-digit campus ID (the leading zeroes will not hold in a CSV file)

• StudentID – locally assigned student ID

• Code – PEIMS course number

• LocalName – the name of course (i.e. Alg2, Eng 3, Chem, etc.)

• Periods – 1, 2, 3, 4, etc.

• Room – room at the campus where the class is held

  • This information should be entered into the district’s SIS (student information system) There will be one line for each course a student is enrolled in. 

The column headings in your file must match those listed above for the import to be successful. Additionally, the file must be a “.csv” file.

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In the Schedules menu, click the Course Assoc link at the top of the table.

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Choose the Spring EOC and STAAR Alt EOC test administration/test subject and click the + sign on the right side to add a course association to be included in the Registration file. Choose all the courses in which students enrolled will need to take the EOC tests.

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Click the + Sign.

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Select a course to be associated with the test administration selected.

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Click Submit. Repeat until all EOC courses for Spring and STAAR ALT2 have been associated.

There is no need for students to be added to a test in TestHound in order to be included in the file. The system will pull all the students in the courses you associate into the file.

Retesters will be identified and added to the report according to the scores that have been loaded in Testhound Performance Tracker. Be sure to keep these records up to date by loading all scores after each test administration and by routinely pulling SDR files to upload to the testing vendor to receive scores for new students who may have tested elsewhere.

• A retester is a student that does not have an exclusion and does not have a Level 2 Performance standard.

• Any students that need to test but have no past performance data can be added to the state EOC test administration and will be included in the file. Course mapping is not required for December or June EOC unless you are testing students who are enrolled in the courses.

**3-8 tests do not require course mapping, students will be included in the registration file according to their grade.

For directions on how to generate the All Students Test Registration File. Click here