District Test Administrators

Selecting Test Administrators from the District Management Menu will show you a list of test administrators in your district. Initially, 10 test administrators will be shown. To view additional test administrators, choose 10, 25, 100, 1000, or All from the View drop‐down menu.

Open

Add New Test Administrator - Individual Enrollment

You do not have to upload a new file each time you need to add a new test administrator. You may also load the test administrator's data individually. To do so, click on New at the top of your test administrators list.

After clicking on New, the screen below will appear. You will be prompted to enter:

• The associated campus for the test administrator member

• Staff ID

• First Name

• Middle Name

• Last Name

• Email

 Once the required fields have been completed, click Submit to create the new test administrators account.

The test administrator will be shown in the district Test Administrators list and in the Test Administrator list at the campus they were added to.

If Test Administrator files are automated changes will come in through the nightly feed files and update automatically. If your district manually enters data you can edit the test administrator here in the Test Administrator menu.

To edit a test administrator click Edit, next to the name.

You will be prompted to enter the first name, middle name, last name, and email. Make the necessary changes and click submit. Please note if you files are automated the change will be overwritten unless the test administrator is locked at the campus level.

Initially, no test administrators will be loaded in TestHound. There are two methods for adding test administrators. The easiest method for adding test administrators is to submit a file with all test administrators in your district to TestHound for automation. Another way to upload test administrators is manually through a file upload. To begin the manual file upload, click on Upload Data.  

Please note that you can include additional staff members on each campus. 

Batch Enrollment

When you click on Upload Data the following screen (as pictured below) will open. You will be prompted to click on Choose File and then select the test administrator's data file you wish to upload. Once you have chosen the file, click on Upload. Note: Be sure to include all campuses in the file you are uploading.  Attempting to load one campus at a time will override the previous file uploaded.

Once the file has successfully been uploaded, the Test Administrators window will be populated with the test administrators' data.

Test Administrator Data File Structure:

• DistrictID – 6-digit county district number

• CampusID – 3-digit campus ID (the leading zeros will not hold in a CSV file)

• SPID – teacher/staff ID

• FirstName

• MiddleName

• LastName

• Email

 The column headings in your file must match those listed above for the import to be successful. Additionally, the file must be a “.csv” file.

Note: If you are sending a file via SMS through SFTP, you don’t need to manually load a teacher file.

If Test Administrator files are automated changes will come in through the nightly feed files and update automatically. If your district manually enters data you can edit the test administrator here in the Test Administrator menu.

To edit a Test Administrator click Edit, next to the test administrators name.

You will be prompted to enter the first name, middle name, last name, and email. Make the necessary changes and click submit. Please note if you files are automated you the change will be overwritten unless the test administrator is locked at the campus level.