How to Change a User Account Status (Inactivate, Reactivate, Remove, Restore)
- Cheri Hume
Page Content:
Watch a short tutorial: Inactivate, Remove, Restore User Accounts
How to Inactivate, Remove or Designate a Retiring, Resigning or Non-Retaining Staff Member
For staff on extended leave that will not have a finalization/summative evaluation for the current cycle, you can inactivate the account and resume for the next evaluation cycle.
A. Under Utilities > Accounts Manager > Edit User Accounts > Search Current Users:
Type the name of the staff member in the Search Current field
Click on the name to open the staff profile page
Scroll Down to the bottom of the page to “Chang Staff Member Status”
B. Choose the options that fits the situation by clicking on the blue link
Inactivate - Marking a staff member as inactive
The staff member is still employed by the corporation but is not active, i.e., leave
All data is left intact
The staff member is removed from all roles and from all data calculations for the current year
Inactive staff members will remain inactive on the superuser's list and will continue to
do so in upcoming school years until either removed or reactivated
Retiring, Resigning, or Non-Retaining at the End of the Evaluation Cycle
This staff member will complete this evaluation cycle and will need to go through the finalization process (which may extend into next year)
This person will not be renewed next cycle but access to this person next cycle is available to complete the evaluation process if warranted
After the evaluation process is complete, to remove access to this person, the status will need to be changed to “Remove from Current Evaluation Cycle”
Remove From Current Evaluation Cycle- Removing a staff member means
The staff member is no longer employed by the district
All data is intact, and this individual will no longer show up on the current cycle's roster
or in the current cycle’s data calculationsIf this person was employed last cycle, the finalization for this staff member will be available
The staff member will not be renewed next cycle
How to Reactivate an Inactive User Account
To reactivate a staff member marked as Inactive:
Under Utilities > Accounts Manager > Edit User Accounts > Search Inactive Users:
A. Type the name of the inactive staff member in the search field > Click on the name to open the staff profile page
B. Scroll down to “Change Staff Member Status” located at the very bottom of page:
Click the blue link “Reactivate” to add the staff member to the current evaluation cycle *
*NOTE: Review staff profile and update any information and assignments as warranted
How to Reactivate a Retired/Resigned User
Reactivate a staff member that left the district and has been marked as Retiring, Resigning, or Non-Retaining and has not been removed:
A. Under Utilities > Accounts Manager > Edit User Accounts > Search Inactive Users:
Type the name of the staff member in the Search Current field
Click on the name to open the retiring staff profile page
B. Scroll down to “Change Staff Member Status” located at the very bottom of page:
Click the blue link “Remove Designation” to add the staff member back to the
current evaluation cycle *
*NOTE: Review staff profile and update any information and assignments as warranted
How to Restore a Removed User Account
SuperUsers can restore a former staff member that left the district and was removed:
Under Utilities > Accounts Manager > Edit User Accounts > Search Inactive Users:
A. Type the name of the staff member in the Search Inactive Users field > Click on the name to open the removed staff profile page
B. Scroll down to “Change Staff Member Status” located at the very bottom of page > click the blue link “Restore” to restore staff member into the current evaluation cycle” *
*NOTE: Review staff profile and update any information and assignments as warranted