How do I complete an end-of-cycle Finalization/Summative on an evaluatee? (Certified Staff)
- Cheri Hume
The Finalization/Summative may be accessed and started from the
Finalization Dashboard
Staff Profile Page
FINALIZATION DASHBOARD
(A) Select staff member and click “Start New.”
STAFF PROFILE PAGE: Checklist Districts
(A) On the staff member’s Checklist, locate Finalization and click “Start.”
STAFF PROFILE PAGE: Districts not using Checklists
(A) Click “Add Item” on the Evaluation Items header > (B.) Click “Finalization” from the dropdown menu.
FINALIZATION / SUMMATIVE WORKSHEET OVERVIEW
The top section of the screen displays the summative rating components and weights of the finalization group assigned to the staff member.
A. Evaluated components assigned to evaluation groups
B. Weight assigned to the evaluated component for final rating calculation
C. Assigned score in the textbox when score is known and entered for that component
D. Estimated score takes out any component with scores not known and refigures percentages
E. Your district rating scale
To Assign the Employee Effectiveness Rubric Score, (F) click the blue link “Click Here to Calculate EER”
EMPLOYEE EFFECTIVENESS RUBRIC WORKSHEET
EER Worksheet Overview
A. Summary of evaluated rubric aligned items denoted on rubric
B. Exam evidence marks - Bubbles within the rubric are the marks of the chronological ordered items
C. For each Standard, click a score 1-4 based on strength of evidence and aligned ratings
D. The Domain average rating is calculated after each Standard is scored
E. Enter EER Domain Score - either the calculated average rating or a score using professional judgment
F. After all Standards and Domains are scored, click “Commit EER Scores to the Database and Return to the Finalization Worksheet” (Also located at the bottom of the page)
EER WORKSHEET VIEW OPTIONS
If your districts use Preliminary Marks:
A. To view Final and Preliminary Marks: Click the blue link “Show With Preliminary Marks” to be included in evaluated items summary and displayed on rubric
B. To view Final Marks Only: Click the blue link “Show Without Preliminary Marks” to display final marks only in the evaluated items summary and on the rubric
C. To view rubric marks and the proficiency levels only: Click the link “Hide Text” in the header at the Domain level or Competency level
D. Click on “View Marks” in Competency header to view popup where the competency marks were given
E. Click on a rubric mark/bubble to see the scripted evidence linked to that mark
COMPLETE FINALIZATION WORKSHEET
Final steps in completing the Finalization worksheet
A. The EER Score will auto fill when EER Worksheet is complete and saved to database
B. Enter the summative components scores in the textbox when known (Note: your district may have components auto populate here)
C. The final rating will be assigned based on the calculation of district percentages for each component and the district’s rating scale (CC)
D. An estimated score will calculate when a component score is unknown - Estimated percentages are calculated automatically using the weight of the items included against themselves
E. Administrator may enter any final comments for the summative
F. Options to View, Download, and Print Summative, or Delete Finalization if needed
FINALIZATION SHARE DATA & STATUS SETTINGS
PDF OF FINALIZATION / SUMMARY
A. To view, download, or print a hard copy of the full Summative, click the blue link
“Save and View as PDF” at the bottom of the page next to the update scores button Or…
B. At the top of the finalization worksheet, below the staff member’s profile, choose the data to be displayed on the PDF. Click one of the three options, ”View Full PDF,”
“View EER PDF” or “View Estimated PDF”
C. PDF of Full Summative (page 1)
D. Signature fields for staff and administrator sign-off (Digitally signed after staff views online)
E. Final comments made by the evaluator will be on listed on a separate page (page 2)
F. EER rating breakdown displaying the final ratings assigned to each competency (page 3)
STAFF VIEWED PDF SUMMATIVE / FINALIZATION
A. After a staff member has viewed the PDF online, at the bottom of page 1, the sign-off signature fields will be replaced with digital acknowledgements verifying the staff member’s electronic receipt of the document and the date the administrator marked the Finalization as complete
B. Any final comments made by the staff member will be added to the comment section on page 2
C. EER rating breakdown displaying the final ratings assigned to each competency, page 3