Campus Testing Coordinator Checklist

Below are the steps needed to ensure TestHound is ready to go for your campus during and leading up to testing. 

• Approve all alerts: Students, Test Administrators, Population Changes

  • Process pending Auto Pilot alerts

• Refresh Room list: Create new rooms as needed, update descriptions and capacities, and click Pull to pull this year's rooms from the schedule into the list of your room.

• Choose the test administration by clicking the name of the test. The test administration will show our new Test Configuration/Scheduling.

  • To get started Click Configure Test Schedule

    Create testing session(s). Click Save Session. Please note: You only need one session if your test is an all-day test i.e., STAAR, Interim, BOY, etc. If you are organizing AM/PM session(s) you would need to create two, but be sure times are not overlapping. Example: Session 1: 8-12:00 a.m. and Session 2: 12:01-4:00 p.m.

  • Add Test Assignments, click Build Tests

  • Add Students to tests

  • Decide if you need to add students by Room Capacity by Period, or manually.

  • Add Rooms and students to rooms in each test session based on the appropriate Order of Operations (please review the help tab for step-by-step on both options.)

  • Filter students as needed based on accommodations

  • Add Test Administrators to each room

• Inventory

  • If your district is using paper inventory, (Navigate to the Materials tab to see if your district has loaded the inventory checklists into TestHound.) If materials have been loaded, click Receive Materials to scan materials into your campus inventory tab.

  • Scan Booklets to students in scheduled tests

  • Produce required Reports for scheduled tests

  • Upon testing completion, scan booklets to boxes ensuring all booklets are boxed (material items will be highlighted in green)

  • Follow DTC’s protocol on box return and labeling