Assigning Students to Rooms
Assigning Students to Rooms – Order of Operations
You will have the option to assign students to rooms by Class Period, Room Capacity, Manually, and by Filters. If your school is utilizing the Assign Room feature to assign students to rooms based on the class period, it is recommended you assign the students by period before utilizing the Filters feature.
Assign by Class Period or Room Capacity
If done alphabetically, there is an option to automatically assign students to test rooms
Filter students based on accommodations and place them into rooms
Move students into rooms based on rosters created beforehand
Assign any unassigned students to testing rooms
If not, students can be moved individually, or files (groups) of students can be uploaded and moved into rooms at once
Assign teachers to testing rooms
Automatic Assignment of Students to Testing Rooms
Depending upon the number of students, students may be assigned to rooms automatically or individually.
Room Capacity
You must first add rooms to your test
To assign students to rooms click Assign Rooms from the Toolbar menu
A drop-down will appear for assigning students by Room Capacity by typing in the number of students to be placed in the available rooms
Choose to assign by alphabetical order or random selection
Complete auto Assign Now
Only students without prior room assignments will be placed in the rooms available within the test
Rooms, where students were previously assigned, will not be modified
Class Period
Choosing to assign by Class Period will remove a student from a previously assigned room.
To assign students to rooms click Assign Rooms from the Toolbar menu
A drop-down will appear for assigning students by Period. Select the class period by the dropdown list
Select All Rooms or individual room numbers
Click on Get Sessions
Choose the session date then click Assign Students
Filtering Students
To filter students, select Filter from the Toolbar menu
By clicking any of the fields available to be filtered, a list of possible choices will be displayed
Click on the choice to select, multiple selections within and across categories can be at once
To view a list of students within the selected parameters, select Apply Filters
Within the Tests view a new tab will appear named Filtered which will display a list of students based on the filter parameters
To assign students to rooms individually simply click to highlight the student(s) you wish to move
A series of drop-downs will appear below the test in which you will indicate
The test date you want the students placed
The session (testing time)
The room to move students
To move the student(s), once the selections are made choose Move Students
Once students have been moved, the filter will be removed and new filter options can be selected
If you do not filter students but want to assign students individually based on preset rosters, use the individual/multiple selection options directly preceding this to move students
Assigning Filtered Students to Multiple Rooms
Filter the students based on an Accommodation selection, courses, Grades, Past Performance, or Program Status.
To filter students into selected rooms, select Assign Rooms from the Toolbar menu
A drop-down will appear for assigning students, Under Type, select Filtered Students, set a max capacity for rooms that will be selected, then add multiple rooms under Rooms.
Complete auto Assign Now
Students that have been assigned and filtered to room locations will appear to the right in your list of rooms by session. If your room appears highlighted in yellow, you have overbooked your preset capacity on those rooms. To update the capacity of rooms, click on Rooms in your Campus Management menu to update that information
Additional Options for Adding and Assigning Students to Rooms
To group students based on achievement levels or another grouping, the option below may be used
First, create a file for each group of students as you want them separated
Upload one file of students into the test at a time
Move all students uploaded via the first file into rooms either individually or using the Room Capacity option
Once all students have been assigned to a room, upload the second file and then move those students in individually or using the Room Capacity option
Continue with this process until all students have been added and assigned to rooms to keep groupings as desired
You can also manually add kids to the rooms by clicking on the student(s) you want to move, and using the ribbon that pops up at the bottom of the screen, choose the date, session, or room you want them in and click move.
→ Go to the next step Assigning Teachers to Rooms