District Settings (Texas)

There are numerous resources in the District Settings area that are accessible by your Pathways Administrators. Most of these items are “set it-and-forget it” type things, but some adjustments may need to be made over time.

If using eTranscripts (typically for PowerSchool districts), users will need to setup this component in order to properly align SIS attributes to Pathways, therefore allowing users to correctly see auto-loaded test scores on the student worksheet.

Courses listed here are courses that have been imported from your SIS, and can be marked as Dual Credit or Dual Enrollment here.

When courses are imported from the SIMS, they are compared to the State Department of Education Course Catalog and then aligned to the diploma requirements accordingly. When a student transfers in from another school, there could be a course that is not recognized by Pathways because the course code is not found in the system. This page will allow you to map the unknown course to an existing one.

In the Grade Manager and in a few of our Pathways Reports we display courses that are either “In Progress” or are “Scheduled” so the viewer knows if said courses are already in the student’s plan but are not completed. Users need to indicate which semester is the current semester and which semester is the scheduled (upcoming) semester. This will identify in the system which courses should be indicated with “In Progress” or “Scheduled”. Users can click here to check their current settings.

Email templates can be used to send messages to students and can contain customized forms to be completed and submitted by the student (or by someone else for the student). To add to or edit your district’s templates, click here for detailed instructions.

This page simply allows you to preview the list of forms that you have available to add to emails or email templates. If you would like a new form added to the list, send a request via the Support Ticket system.

The Manage Diploma Types page will allow the school to add to the minimum requirements needed for each diploma type offered in the state. The approved diploma types in the state are listed as “Stock” diplomas. However, each one can be edited (only added to but not minimized) and customized for a school’s specific needs. Additional diploma types can be created by the school as well. Click here for detailed instructions on how to make these changes.

As the name implies, districts have the ability to set the degree of accuracy (number of decimal places) to which GPAs will be calculated. Click here to adjust at any time.

All of the available Programs of Study for your state are included in the Pathways system; however, your school may not offer all options. You can choose which Programs of Study are associated with your specific school by selecting/deselecting them from the list here.

If approved by the state, districts have the ability to add locally-created course sequences for a specific program of study. Click here to adjust.

Just like with the selection of the available Programs of Study, you can select/deselect the individual courses that you offer at your school while still offering the Program of Study. You can review the courses from your list here, and can also change generic state course titles with specific local course names by clicking on the “Planner Setup” button next to any offered courses.

If approved by the NCAA, districts can designate which specific courses they offer are aligned with approved NCAA courses, by subject-area, and can therefore be counted towards a student’s NCAA GPA. Click here to see which courses your district offers and adjust their alignment if necessary.

Various parts of the Personal Graduation Plan can be included or excluded from the plan, and those changes can be made on this page.

Flags provide a way to group students across the district, and is a different method of grouping students than in caseloads. Flags are seen by all users, where caseloads are created by individual users and are only viewable by that user. For detailed instructions on how to set flag definitions, click here.

There are two methods to create users in Pathways: manually and via data import. Click here for detailed instructions on how to complete either task.

Once a user has been added to Pathways and their rights have been established, they must have their user permissions set in order to access student data. Users can be restricted from viewing students' information, can be granted permissions to specific cohorts or alpha groups, or to specific students only. To edit permissions for a user, click here to access that page in Pathways.

Pathways System Administrators can give certain permissions to users who are themselves NOT administrators in the Pathways system.

• “PW System Admin” users have access to do everything within the system.

• “User” (I.e., Counselor, CTE Coordinator, Guidance Secretary, etc.) can be given additional permissions as assigned by a PW System Admin.

• “View Only” users cannot be given any additional permissions other than access to view a student’s account.

For more information on this topic, click here.

The grading scale for the Programs of Study GPA that is calculated for each student and set on this page, but you can also determine how high school courses that are taken before 9th grade will be handled. For more information on this topic, click here.

Districts now have the ability to set specific credit cutoff values to determine whether a students has earned enough credits to move grade levels and whether they are on-track to graduate on time. To make changes to your district’s grade-level credits, click here.

Districts have the ability to customize the number of credits earned by a student that determines their grade level on this page. For more information on this topic, click here.

The page is not usually adjusted after the first data meetings, when districts are first onboarded as a Pathways district. These settings are “set it and forget it” type things. To see the types of settings impacted, click here.