District Tasks

Finalize grades in your SIS and close current semester so that it is now historic
Grades will update in Pathways on the regular cadence (Current Grades = Weekly, Historic Grades = 6-8 Weeks). You’ll be able to see the last loaded date on your Pathways Splash Page.

After grades have been finalized, enter a ticket with a request to update grades in Pathways (Support Create Support Ticket)

After grades have been finalized, create and send a new Students.csv and eTranscript.xml file via SFTP (if available) or manually install using Utilities Import Data Import Students from .csv & Upload Grades via .xml E-Transcript
Don’t hesitate to enter a ticket (Support Create Support Ticket) or contact your Customer Success Manager if you need assistance.

After grades have been finalized, import new Students.csv file and eTranscript.pdf files via Utilities Import Data Upload Grades & Roster from Harmony
- To access the Roster file from Harmony: Click Office Use - Data Exports - Choose NWEA/Map Web Based - Click box to choose all students (or just grades 9-12) - Choose the Term and then click the Run Report button. A link will appear "Your report is ready, touch here to download"
- To access the eTranscript file from Harmony: Click on the "Guidance" tab on the left-hand side of the screen - Select "Transcripts" - Check off all students (grades 9-12) and "Print Selected". Make sure it says Save to PDF to print so you should be able to just download and it will download them in PDF form.
Don’t hesitate to enter a ticket (Support Create Support Ticket) or contact your Customer Success Manager if you need assistance.

Data Import Data Graduated Students
In order to accurately view reports and information in Pathways, students must be marked as graduated.
- For Texas districts, this is VITAL for the CCMR Bonus Funding Estimator
From the SIS, load a list of State Student ID’s (STN, TSDS) for all students who graduated.
Copy/Paste those numbers into text box on page, and click Load Students. This will mark all those students as graduated.

When you have rolled over to the new year/semester in your SIS, enter a support ticket and let us know. (Support Create Support Ticket)
We will then change your active school year and current semesters in Pathways!

Helpful Housekeeping

Verify your User List in Pathways to ensure it is up to date.
Need to add or edit users?
- Utilities District Settings Create/Edit Users
- You can add users and assign roles from this page. Click here for a step by step if needed!
- If any users have left your district, mark them as “No Access”

Has anyone moved schools or roles? You may want to change the students they have access to in Pathways!
- Utilities District Settings Accessing Students
- You can change user access from this page. Click here for a step by step if needed!

Utilities District Settings Map Misaligned Course Codes
When courses are imported from the SIS, they are compared to the DOE Course Catalog and then aligned to the various diploma requirements accordingly. Codes on the list are missing a DOE code.
Map Misaligned Course Codes

Utilities District Settings Identify Local Dual Credit and Dual Enrollment Classes
Have you added or removed any Dual Credit courses? You may want to audit your list in Pathways!
- Indiana Districts: Identify Local Dual Credit Classes
- Texas Districts: Identify Local Dual Credit and Dual Enrollment Classes

Utilities District Settings Customize Pathways
If you are offering additional CTEs and/or Programs of Study, update your list in Pathways to match!
- Indiana Districts: Select Available CTEs
- Texas Districts: Select Available Programs of Study (Texas)