End of Year Rollover Process

Owned by Lisa Tunnell
Last updated: Jun 06, 2024
3 min read

  1. Finalize Grades in SIS

  2. Import terms and set active terms

    1. Utilities>District Settings>PowerSchool: Setting Grading Periods, “Click Here to Update Grading Periods”, then scroll to the bottom and select the correct current, historic, and ignored terms.

  3. Update Grades in Pathways

    1. Request a full import of all grades (current and historical) via the ticket system for immediate import, or the API will import via the schedule (each week for current grades, and every 3-4 weeks for historical)

  4. Mark students as graduates in Pathways

    1. Click Utilities>Import Data>Import List of Graduated Students. From the SIS, export state student ID’s (STN, TSDS) for all students who graduated. Copy/Paste those numbers into text box on page, and click Load Students. This will mark all those students as graduated.

  5. Let us know when you’ve rolled over to a new school year in your SIS

    1. Submit a ticket when this is complete - we will change your active school year in Pathways

  6. Set current and scheduled semesters in Pathways

    1. Utilities>District Settings>Set Current Semester

  1. Finalize Grades in SIS

    1. Close current semester so that it is now historic

  2. Update Grades in Pathways

    1. Create and send a new Students.csv and eTranscript.xml file via SFTP (if available) or manually install using Utilities>Import Data>Import Students from .csv and Upload Grades via .xml E-Transcript

  3. Mark students as graduates in Pathways

    1. Click Utilities>Import Data>Import List of Graduated Students.

    2. From the SIS, export state student ID’s (STN, TSDS) for all students who graduated.

    3. Copy/Paste those numbers into text box on page, and click Load Students. This will mark all those students as graduated.

  4. Let us know when you’ve rolled over to a new school year in your SIS

    1. Submit a ticket when this is complete - we will change your active school year in Pathways

  5. Set current and scheduled semesters in Pathways

    1. Utilities>District Settings>Set Current Semester

  1. Finalize Grades in SIS

    1. Close current semester so that it is now historic

  2. Update Grades in Pathways

    1. Grades will automatically update using scripted nightly upload process via SFTP, or manually install using Utilities>Import Data>Import Grades.

  3. Mark students as graduates in Pathways

    1. Click Utilities>Import Data>Import List of Graduated Students. From the SIS get a list of State Student ID’s (STN, TSDS) for all students who graduated. Copy/Paste those numbers into text box on page, and click Load Students. This will mark all those students as graduated.

  4. Let us know when you’ve rolled over to a new school year in your SIS

    1. Submit a ticket when this is complete - we will change your active school year in Pathways

  5. Set current and scheduled semesters in Pathways

    1. Utilities>District Settings>Set Current Semester

  1. Finalize Grades in SIS

    1. Close current semester so that it is now historic

  2. Update Grades in Pathways

    1. Import new Students.csv file and eTranscript.pdf files. Utilities>Import Data>Upload Grades and Roster from Harmony

      1. To access the Roster file from Harmony: Click Office Use - Data Exports - Choose NWEA/Map Web Based - Click box to choose all students (or just grades 9-12) - Choose the Term and then click the Run Report button. A link will appear "Your report is ready, touch here to download"

      2. To access the eTranscript file from Harmony: Click on the "Guidance" tab on the left-hand side of the screen - Select "Transcripts" - Check off all students (grades 9-12) and "Print Selected". Make sure it says Save to PDF to print so you should be able to just download and it will download them in PDF form.

  3. Mark students as graduates in Pathways

    1. Click Utilities>Import Data>Import List of Graduated Students. From the SIS get a list of State Student ID’s (STN, TSDS) for all students who graduated. Copy/Paste those numbers into text box on page, and click Load Students. This will mark all those students as graduated.

  4. Let us know when you’ve rolled over to a new school year in your SIS

    1. Submit a ticket when this is complete - we will change your active school year in Pathways

  5. Set current and scheduled semesters in Pathways

    1. Utilities>District Settings>Set Current Semester

Questions? For support, please submit a ticket ! Enter Ticket