Scanning Materials to Students

Please note that in order to assign test booklets to students, your test booklets must be scanned into your TestHound inventory. Scanning test booklets into the TestHound inventory will be covered in a later section.

Based upon the State Test Publisher inventory file, TestHound will not allow you to scan an incorrect test version test booklet to a student.

There are two ways that test booklets can be scanned to students:

By Student

The first way to scan in test booklets is to click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. Repeat this process until all students have a test booklet assigned.

By Students in a Specific Room

The next method for scanning test booklets to students is to first select a room from the Rooms table by clicking on a room number. Your view will then be filtered by the room you selected. You can then scan booklets to students one room at a time. Click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. On this screen, you can also scan a test booklet to a teacher if needed. Once you have completed scanning in test booklets for the room, you will click the Close Room View button then select a new room.

Remove Assigned Test Booklets

When working in Multi-Session Scheduling, to remove an assigned test booklet number from a student, place the cursor at the end of the booklet number in the barcode field and use the backspace key to delete the booklet number. Next, you must press the Enter key to save the change.

To facilitate faster scanning of test booklets, you may select  AutoScan.

With the AutoScan feature, you can assign booklets to Students in a Specific Room sequentially by scanning the first booklet in the required sequence of materials.

First, select a room from the Rooms table by clicking on a room number. Your view will then be filtered by the room you selected. To initiate the AutoScan feature, click Booklets in the Toolbar at the top of the list of students.

You will see an Auto Scan pop-up box.  This box will reflect the room number currently associated with the Auto Scan feature.  Click in the Barcode field titled Scan here... and scan the barcode on the back of the first test booklet you will assign.  After scanning in the barcode on the back of the first test booklet, TestHound will automatically assign a test booklet to each student sequentially.

Note:  When using AutoScan, TestHound is unable to capture the 10th digit of the booklet barcodes.  If you need to see that digit on the Master Materials and Material Control report, you will need to scan booklets individually.

If you find you need to move your test to a different day, and you already have kids assigned to rooms, you will need to configure your test schedule to the add the test to the new date (do not delete your original test ). You will add the rooms you wish to use in the new test and then use the Move feature to move the kids from the original test, room by room, to the new test.  Please note: You will not be able to use the copy to feature for this since it is within the same test admin and subject.  Copy To is for copying to a different subject or admin.  

First go to your configure test schedule page and click on the day you wish to add the new test to. Choose the test and click save assignment.

Click build tests and In the new test, add the rooms you will use for the new day.

Now you will move students, room by room, from the original test to the new test.

In the original test, click in the first room in your rooms table and choose Show>all to show all students in the room, and then click Select all   to select all the students in the room .  Use the action ribbon at the bottom of the page to choose the new date and session you wish to move to and click Move Students.

Continue moving students room by room until you have them all in the new test (They will no longer be assigned to rooms in the original test).  

You can now click on each room to add your teachers/test administrators back in.

Once you are confident you have everything moved into the new test, you can delete the original test from your schedule if you would like.