At the end of the test administration, you will scan in all test booklets. At the District level, you will navigate to your District Overage campus to box the materials assigned to you as overage. TestHound will verify the quantity scanned in at the end of the test administration matches the amount initially scanned in.
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Select the + icon to create boxes for secure material to be scanned in tointo.
A series of drop-down boxes will appear.
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Using the Select BoxType drop-down, choose the type of box you want to create then select Submit. You are not required to enter or scan anything in the Return Label, Shipping Label, or Note field at this time. However, if you have the return labels you can scan them into the appropriate fields. Campus or District users have the availability to scan the labels as needed.
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Once the box type is submitted you will be redirected to a page displaying how many boxes of each type have been created. Each submission of a box - type creates an additional box of that type. Once the estimated number of boxes for each type has been created you will be ready to scan secure test material.
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Once box types have been created, secure test materials can be scanned to into boxes. To begin scanning secure materials to boxes, select Materials > Scan to Boxes.
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The Scan Type must be set to Booklet for the majority of the test booklets , because they will need to be scanned individually, as they were issued to students. After scanning the barcode on the back of the test booklets, a table will appear (shown below) displaying the type of material scanned in and the amount that has been boxed so far.
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IMPORTANT: Please be aware that you must watch the Booklet field when scanning test booklets in. If an error is made while scanning test booklets, the Booklet field will be highlighted in red and the word Format will appear. This is your only warning that an error has occurred. If the error is not caught immediately, any test booklets scanned after the error occurred will not be processed.
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After scanning the first barcode into the Booklet field, the End Range field will appear. Type the barcode that corresponds to the last test booklet in the range for that packet of materials into the End Range field. If you have solid, unbroken sequences among several packets, you can scan in multiple packets at once using the “first barcode”, and “last barcode” methodmethods.
Under the Reports tab, a Boxed Booklets report is available. When selected, it will show you the booklet numbers assigned to each box for the test administration that has been chosen. The report may be generated as Word, Excel, or PDF documentdocuments.