The exchange of pertinent student data between two Pathways districts is usually done automatically as the students are enrolled/unenrolled at the two schools; however, sometimes the student is enrolled at one school but not unenrolled at the other. This will result in student data not populating and requiring a transfer request be completed. Users are able to request and approve the exchange of data for students who transfer schools between schools that both use Pathways
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To make a request:
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Click Utilities
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Select UTILITIES > STUDENT TRANSFERS from the main menu bar
Type the
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student’s state ID# into the textbox and click Find Student
If the student has records in Pathways, the student’s name and ID number will populate with name of the district, select “Click here to send transfer request”.
The transfer request will populate in the list of Student Transfer Requests
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This process sends a request to the counselor at the sending district. Once the counselor approves the request, all Pathways data will immediately transfer to the receiving district.
To accept or reject a request
When a user receives a transfer request, the notification will appear in the “To Do…” items list.
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Click into the request
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Verify that enrollment has occurred / cannot occur at the sending/receiving school
Select “Approve Transfer” or “Reject Transfer” from the status column based upon circumstances
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To block students from transferring
Typically, used in instances of dual enrollment or for alternative
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school placements
Click
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“Students Blocked from
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Transferring”
When redirected to the data entry page, add student state ID#s to the list
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Click “Save IDs”
To remove the student from the list, delete the ID number and Click Save IDs