Performance Tracker

To Batch Upload Score Files, click on the Performance Tracker tab in your District Management Menu and select Upload Data. A new window will open.

Open

Next, using the name of the file, select a Data Set. For EOC files, find the 4 digit numerical code in the file name, which will tell you the admin and the year of the scores. EX: 1522 is Spring of 2022. 1320 is Fall of 2020.( For your reference, 13-Fall/Dec., 15-Spring, 16-Summer and the last 2 digits are the year.)

Open

Then select the “Choose Files” button.

*Be sure to choose only .txt files. A maximum number of 10 files may be selected and processed per batch. To select multiple files for your batch, hold the ctrl button on your keyboard while selecting multiple files from your computer. All files chosen in the batch must match the same data set. Next, select the “Open” button. The selected file count will be displayed. NOTE: You can’t upload the zip file from the vendor. You must open it and download all the individual files inside, then upload those, in batches of 10, to Performance Tracker.

Then select the “Upload” button to upload your files.

After uploading, you will receive an email when the files have been processed. Each file will be displayed in your Performance Tracker table and show a status of ready. You do not have to wait for one batch to process before uploading the next batch.

Once the files are processed they will show a processed status in the table.

NOTE:  When EOC data files are uploaded, Performance Tracker will pull in the cumulative test data records.

How Do I Know What Data Set to Choose for Performance Tracker?

SDR files and Score reporting files are named in a way that will identify the year the data is associated with.  Files beginning with SF and Production Examinee are valid files to load.

The first part of the SDR file name begins with SF. The second string is the test administration + YY.   The first 2 are the admin (13=fall, 15=spring, 16=summer) the last 2 are the year. Next, the file name will identify if it is an EOC or a 3-8 score file.  For example, SF_1616_EOC_A1 is the Summer of 2016 EOC score for Algebra 1.

Important here is the last 2 digits in that 4-digit number, that’s the year. This indicates the data type selection that needs to be made when uploading the file into TestHound. 

SDR files for grades 3-8 scores are listed as the month and year.  SF_0519 would be in May of 2019.  So again, the last 2 digits are what you look for.

After the file has been uploaded, a table will appear with the status of the file.  Initially, the status will be "received" and when complete will change to "processed".  The table will also indicate Valid records (records where test data was successfully matched) and Failed records (records where data was unable to be matched).

 After the file has completed processing, a new table will appear with the names of students for whom test data has been associated.  

Initially, 5 students will be shown.  You may search for a student by typing in the local ID or to view additional students, choose 10, 25, or All from the View drop‐down menu.

By choosing Select next to a student’s name a table will appear to display the test data by subject or EOC course associated with the student.

If a student did not have a score code of "S" the cell with the student data will now reflect the score code that was assigned to the student and the box will be highlighted gray. For instance, a student with a score code of "A" will have SC-A displayed, or a score code of "O" will be displayed as SC-O.

A failed lookup is the result of a failed association between the State ID in the data file uploaded and the State ID in the demographic file submitted by the district.  The most common reason this occurs is that the State ID may be inaccurate in one of the two files or the student is no longer enrolled in the district and the student's data is not being submitted via the demographic file.

 To update failed lookups, select the Validate Failed Lookups icon (pencil).

A list of students with failed lookups will appear.  If you know the student’s local ID you may type it in the text box and click GO to associate the test data to the student. Doing this will associate the data using the local ID instead of the State ID.

The file can be deleted along with the associated scores if it was uploaded improperly.  To do so, select the Delete File and Scores button.

A new window will open stating that if the file is deleted it will also delete associated scores data.  If you wish to proceed select Submit.