District Auto Pilot

If you would like to delete an association you have made with an accommodation, and remap that accommodation to a new association, you can delete the previous mapping in the table and then choose the accommodation in the external accommodation box and remap it from there.

1. Find the association in the table you wish to delete and remap. (you can use the search boxes in the table to help you find the association).

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2. Once you find the accommodation association, use the trash can to delete the mapping from ALL the subjects it is associated with).

3. After you have deleted the mapping for all the subjects in the table, it will appear back in the external accommodations box where you typically map new accommodations.

4. You can now remap the accommodation to the new TestHound accommodation you choose.

5. Remember to publish the changes to the campuses by clicking the Evaluate button and clicking Publish.

Campuses will need to accept the Auto Pilot alerts on their homepage to apply the changes to the students.

• NEW! TELPAS Accommodations (TX) have been added in Auto Pilot. Districts can now map any incoming TELPAS accommodations from their vendors to TestHound. This may require deleting previously null/voided accommodations and remapping them to the new accommodations. If your vendor sends accommodations for TELPAS, you may need to adjust your map to associate these with the new TELPAS accommodations in TestHound.

• The DTC will see a Last Published Date on the AP landing page beside each map name

• Ability to export the mapping table to an Excel file

• Add accommodations to students from multiple vendors

• Lockdown accommodations for students updated via Auto Pilot

• The ability to turn off vendor notes

• Being able to search the map for external accommodations or TestHound mappings

• Mapping more than one external accommodation to one TestHound accommodation simultaneously.

• Downloading the vendor file to aid in researching errors.

• Mapping partial data from the vendor file and publishing that to campuses while waiting to map the other data.

• Auto Pilot Email notification for district users who elect to receive an email alert when there is a Mapping Error

If you are not using the automatic feed option from your accommodation vendor, or you need to add an additional map that you will manage manually, you will prepare a file of accommodations.  Once you have prepared your file, click to upload it into TestHound.  If you need assistance on how to create the file, please click below to download the template.

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Once the file is ready for upload, click on the map you created, (please refer to the question titled “ How Do I Create A Map”) for directions on how to add a map. Click the Upload icon to upload your file.

A new window will open. Click Choose File and browse to where you have saved the integrated accommodation file. Save as a CSV Then click Upload.

This brief video below will walk you through the steps of setting up your Auto Pilot Map to receive data from your accommodations vendor.

Setting Up Your Auto Pilot Map

To create a new Auto Pilot map, click on New Map (blue box with white +).

You will be prompted to enter a title for the accommodation mapping.  Type in a title, and then select Submit.

After creating a name for the mapping, you will be returned to the Accommodation Mapping table. 

Next, select the Auto Pilot mapping title that you have created to edit the map settings.

After the mapping process is complete, you will be able to modify the map settings. To begin, click to select the accommodation vendor and map settings.

From the Vendor drop-down select the appropriate vendor or manual upload if your district will be submitting a file.

• Process Auto Pilot Feed Data should be On.

• Process Vendor notes will be defaulted to Off. Select "on" if you wish to process vendor notes.

• Auto Publish Data should be On.

Once the selections are complete, click Update.

Once your map or maps are created, you will need to adjust your Auto Pilot settings.

To begin, click on your accommodation mapping table page.

• Force Auto Pilot Accommodations locks down the approval screen for campuses so that accommodations cannot be selected/changed when approving accommodations individually in the Auto Pilot alert.

• Block Manual Accommodations for AP Students locks down the student accommodation page for students that have accommodation data being submitted via Auto Pilot so that accommodations are only added or removed based on the data being received. Campuses can’t make changes to a student who has accommodations in Auto Pilot. The notes box on the student accommodation is not locked down by selecting this option and can be used to track information as needed.

• The default for approval options is set to Allow for the approval of all or individual students. This will allow for the approval of accommodations on an individual basis or all at once. Districts will also need to select the desired approval method for Auto Pilot data.

• Require individual student approval will only allow for the approval of accommodations on an individual basis.

• Automatically approve all students upon Data Publish will approve all student accommodations automatically when the nightly file runs. If this option is selected Auto Pilot alerts will show approved.

Once the selections are complete, click Update.