Page Comparison

• NEW! TELPAS Accommodations (TX) have been added in Auto Pilot. Districts can now map any incoming TELPAS accommodations from their vendors to TestHound. This may require deleting previously null/voided accommodations and remapping them to the new accommodations. If your vendor sends accommodations for TELPAS, you may need to adjust your map to associate these with the new TELPAS accommodations in TestHound.

• The DTC will see a Last Published Date on the AP landing page beside each map name

• Ability to export the mapping table to an Excel file

• Add accommodations to students from multiple vendors

• Lockdown accommodations for students updated via Auto Pilot

• The ability to turn off vendor notes

• Being able to search the map for external accommodations or TestHound mappings

• Mapping more than one external accommodation to one TestHound accommodation simultaneously.

• Downloading the vendor file to aid in researching errors.

• Mapping partial data from the vendor file and publishing that to campuses while waiting to map the other data.

• Auto Pilot Email notification for district users who elect to receive an email alert when there is a Mapping Error

From time to time you may have an external accommodation that is sent from the vendor that does not have a specific match in TestHound. If this happens you may need to create a local accommodation. This will allow you to match the incoming external accommodation to a locally created TestHound accommodation.

Clickon the Accommodations tab in your District Management Menu. Then select New.

Next, select the desired subject(s).

Select the Type of accommodation.

Then you will need to type what the accommodation is in the Title box. Then click submit.

The locally created accommodation will then show in the main accommodations list.

Click on the Auto Pilot link to navigate back to Auto Pilot and the local accommodation will show in the Test Accommodations list to be selected for mapping.

*Best practice is to use the TestHound accommodations that are initially created in the system, and utilize AP notes to add any additional information. However, on rare occasion there may be times when you need to create a local accommodation using the steps above.

Download the Auto Pilot Troubleshooting Checklist for specific steps to assist in troubleshooting.

The following steps should be completed when trying to troubleshoot accommodation issues. Campuses should check their Auto Pilot alert to be sure they have viewed/accepted the student accommodations.

At the district level, verify that the vendor file ran and if there is a mapping error to be corrected. Check the date in the message. (If it says Published-Yes with Mapping Error, that means there are additional accommodations that need to be mapped.)

If there are mapping errors, click on the map name on the Auto Pilot page, and then click on All Acc.  Click inside the external accommodations box for things that need to be mapped. 

Map the accommodations in the external accommodations box to corresponding items in the TestHound accommodations box. Click submit after each one and continue until they are all gone and the box is empty. You may want to check the individual subject tabs as well for any additional accommodations. When finished, click the evaluate student data icon (it looks like 2 arrows in a circle), then click publish. This will publish the updates to the campuses.

Campuses will need to check their Auto Pilot alerts and view/accept them to complete the process.

If this does not fix the problem, it could be an issue with how accommodations are mapped. The DTC should check mappings to see if there is an accommodation mapped incorrectly. If so, it can be deleted using the trash can icon and remapped to the correct accommodation. (You must delete the accommodation association for all the subjects associated with the specific mapping). After fixing problems, be sure to evaluate and publish again. Have campuses check their alerts and approve.

If you still have accommodations not showing, or showing incorrectly, the file can be pulled at the district level to see exactly what was sent by the vendor. Use the download icon beside the map name. The file can be searched to see what was sent by the vendor.