Page Comparison

The district and campus users have many alerts they can sign up to receive.  To sign up for alerts, go to My Account on the main page toolbar, then select Settings.

Under Settings, the user can select options for emails when items are posted to the Discussion Board, an email every time an Update is posted, as well as an email a mapping error is present in AutoPilot (this alert is only available to district users)

Creating New Users:

By clicking on the Users Menu — under District Management — you will be able to view all users within your district. When you first access the user list, you will only see the first 10 users. To view additional users, choose All from the filter drop‐down menu. As the district Apprentice user, you will be responsible for creating user accounts for your district, both at the district and campus levels. As a district Professional user, you will be responsible for creating additional user accounts after your initial User file is uploaded.

To create a new user, you will need to click on New at the top right of the table shown.

When creating a New User, you will first need to enter the email address in the first two boxes. You will enter the first name and last name, middle name is not a required field. You will then need to choose a role, either District, Campus, Trainee, or Specialist. Selecting the Campus, Trainee, or Specialist role will produce a drop-down to select the user's primary campus association. Once the information has been completed, click on Next. The user account has now been created. TestHound will send an automated email to the user with a temporary login password. The user's full email address will be the designated login username.
The process for new users to set up their accounts will be covered in the campus user section of the Help. tab.

There are four user roles:

District

Campus

Specialist

Trainee

The District role will give users access to the District Management Menu as well as the Campus Management Menu for each campus.

The Campus role is designed for the Campus Testing Coordinator and will give the user access to the Campus Management tab. This role will allow users to approve alerts, update Test Administrators and Rooms, configure the test schedule, etc.

The Specialist role works like the Campus role except for the fact that this role can only change student accommodations. The user can see everything else, but cannot commit any other changes. 

The Trainee role gives new users video tutorials and access to Auto Pilot alerts and Test Administrator and Student alerts, as well as access to the campus Test Administrators, Students, and Rooms tabs. This role can be used to introduce New Campus Coordinators to the system before receiving their Campus role.

To assign a role, click on the drop-down menu for Role and select the desired option. Then click submit. The user will now have a new role assignment. You will then choose the designated campus for this user. More than 1 campus can be selected. 

Changing User Status:

As a district user, you have the option to change the Active and Approved Status of any user if a user leaves the district or no longer needs access. Click Edit to the right of the user information.

You will see Active and Approved checked for the user. Remove the checkmark from each box by clicking on each box. Click the Submit link. Now, the user no longer has access to log in.