This page will give CTCs instructions on processing materials from a vendor checklist and through manual entry.
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Prior to scanning in your test materials, be sure that you have unpacked your publisher boxes of secure test materials and placed the packets of materials in numerical order by grade level for STAAR and subject for STAAR EOC exams/or subject based on the test. To begin scanning, you will first need to select the test administration from the Select Admin drop‐down for the secure test materials that you will be scanning in. After selecting the appropriate test administration, select the Receive Material icon to begin scanning in your materials.  TestHound allows you to scan in both individual test booklets and packets of materials. TestHound will alert you that you need to ensure that you have accounted for all packets in the sequence and that you have counted the spines of the test booklets to ensure that each packet contains the correct number of booklets prior to scanning. After selecting Receive Material, click in the Start Range field (shown below).  For inventory that has a checklist with no corresponding cover sheet bar codes: (ex: Pearson) The Pearson checklist must be downloaded from The checklist must be downloaded from the publisher and uploaded to TestHound at the district level. Scan the For inventory that has a checklist with no corresponding cover sheet bar codes: Scan the barcode on the back of the test booklet that is visible through the packet’s front plastic cover. Flip the packet over and scan the booklet barcode showing through the back plastic cover. Next, hit the Enter key. (If all barcodes become available in the future on the front label of the packet, you can scan from the visible barcodes). For inventory that has a checklist with corresponding cover sheet bar codes: (ex: Pearson) Scan the barcode on the front of the packet label that corresponds to the first test booklet on your first packet of the test materials for a grade or subject. Hit enter. Next, scan the barcode on the front of the label of the last packet that corresponds to the last book in the range.
 Important: Be sure to check the quantities to make sure they are accurate based on what the test publisher has supplied to you. Individual Scanning
If you are scanning in an individual booklet, you will be prompted to scan in an End Range barcode number. Simply scan that same booklet number into the End Range field. The test booklet will be added to your inventory. Packet Scanning If you are scanning packets of test booklets into TestHound, click in the End Range field and scan or type in the barcode that corresponds to the last test booklet on the inventory checklist in your last packet of test materials for that grade or subject.  A Confirmation message will appear at the bottom of the Scan In Inventory box detailing how many booklets you will be adding to your inventory. Be sure to verify the number against your packing sheet or checklist. All items officially received from the checklist will appear under your Inventory tab. |
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| Please note that in order to assign test Please note that in order to assign test booklets to students, your test booklets must be scanned into your TestHound inventory and, if no checklist is available, they must be defined manually. Booklets can only be assigned to students once the students are added to a test in the Test View. For help with Test setup, please refer to the help article named "Campus Tests" Based upon the State Test Publisher inventory file and the booklet verification associations your District Test Coordinator has set up at the district level, TestHound will not allow you to scan an incorrect test version test booklet to a student. There are two ways that test booklets can be scanned for students: By Student The first way to scan in test booklets is to click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. Repeat this process until all students have a test booklet assigned.  If a test booklet is scanned in error to a student, simply highlight the booklet number scanned into the Barcode field, delete it, hit enter, and scan in the barcode of the correct test booklet.
By Students in a Specific Room The next method for scanning test booklets for students is to first select a room from the Rooms table by clicking on a room number. Your view will then be filtered by the room you selected. You can then scan booklets to students one room at a time. Click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. On this screen, you can also scan a test booklet for a teacher if needed. Once you have completed scanning in test booklets for the room, you can change rooms using the Select Room drop‐down menu.
 To facilitate faster scanning of test booklets, you may select Switch to Batch or Auto Scan. -Switch to Batch- The webpage will refresh showing a static list of students assigned to the room. Click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. If using a mobile device (i.e. iPad) click in the Mobile Users field and begin scanning the barcode on the back of the test booklets. Once all scanning is complete, select Validate and Submit. Once you have completed scanning in test booklets for the room, you can change rooms using the Select Room drop‐down Room drop‐down menu. To return to the previous view select Switch to Standard  To facilitate faster scanning of test booklets, you may select Auto Scan. -AutoScan to Students in a Specific Room The next method for scanning test booklets for students is to first select a room from the Rooms table by clicking on a room number. Your view will then be filtered by the room you selected. To initiate the AutoScan feature, click on the button. 
   Click in the Barcode field next to the first student’s name on the list and scan the barcode on the back of the first test booklet you will assign. After scanning in the barcode on the back of the first test booklet, TestHound will automatically assign a test booklet to each sequentially.Deleting a book- |
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To delete a book from a student, click in the barcode box, delete the book, and hit enter. Then you can scan a new book for the student if needed.  |
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Troubleshooting Scanners for Windows Computers First, check to see if your scanner is fully charged. If you have TestHound Scanner 201 Model, plug the scanner into a wall plug using the charging cord and adapter. Leave it plugged in for 30 minutes. Be sure the drivers for your scanner are installed on your computer. Plug in your USB adapter to your computer and your operating system should begin downloading automatically. The completion of the driver download is usually signified with an audible sound. Some issues with scanners can be remedied by having someone from your IT department remove and reinstall the drivers. Make sure the USB adapter is paired with the correct scanner and that the USB adapter is in the computer you are using. Each scanner is uniquely paired to its USB adapter and must be in the computer you are using while scanning in TestHound. Try using the cord instead of the USB adapter. When using the cord to connect to the scanner, be sure the cord is fully inserted into the bottom of the scanner. Try using a different USB port on the computer. Make sure the USB adapter or cord is fully in the port. Make sure the screen refreshes. If scanning booklets individually, the TestHound screen will flash each time the scan has been saved. Test the scanner with any type of bar code. Open an Excel spreadsheet, notepad, or a Word document and scan any item with a barcode (i.e. candy-bar wrapper, cola can, or any other item you may have that has a bar-code) using the scanner. If your scanner is functioning properly, any item with a barcode will scan into a program where information can be typed in. Once you confirm you can scan something, then test the bar code on the booklet in that same document. Troubleshooting Scanners for IOS (MAC) Setup Plug in your scanner and make sure it is fully charged. If the scanner is plugged in with the USB cable, and the Mac is unable to identify the keyboard, click continue. The system will then prompt you to select the key on the keyboard that is to the right of the shift key so the system can identify the keyboard. Rather than clicking any key, using your scanner—scan any barcode telling the computer that you are using the scanner in place of a keyboard. -Will put a barcode here. The system will then prompt you to identify the keyboard type (EAN, ISO, or ANSI). Select "ANSI (United States and others)" and click "Continue." Test that your scanner is functioning as expected by opening Notes (or any other program where you can type text) and scanning a barcode. Confirm that the barcode that was entered into the program matches the barcode that was scanned. |
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Go to Campus Boxes/Scan to Boxes and Boxed Booklets
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