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title What reports help with designated supports and accommodations?

Designated Supports and Accommodations Reports

Click Here to View the Pulling a Master Accommodations Report Video

Master Accommodations: 

The Master Accommodations report allows the user to pull an accommodation report for all students in TestHound, or by specific test administrations, based on your chosen specifications.  You can utilize the Test Admin: dropdown to run the master accommodations report for specific test administrations.  

  Note: Choosing different options on this report will act as a filter showing you only the students who meet the criteria you choose.

For a broader scope of students and accommodations, you can let the report run as it defaults, which is to all students, all subjects, and all accommodations, or limit your filtered selections.

After selecting the Master Accommodations report, you will be able to configure the report for all or specific test administrations by selecting from the following categories:  

  • Students: Choose by All accommodated, specifically 504, SPED, LEP designation, or all populations even those with no accommodations within a specified population.

  • Grades: Choose individual or multiple grades  

  • Accommodation types: Specify the accommodation types you want to be included in your report  

  • Test versions: Choose the test versions you want to be included in your report. If you do not select specific versions, all versions will be present in your report. 

  • Subject(s): Choose individual or multiple subjects   

  • Show notes associated with each student. Custom Notes are those added manually by the Campus Testing Coordinator in the notes box on the student accommodation page. AP notes are those added in Auto Pilot by the District Testing Coordinator. Vendor notes are those that come in automatically from the participating vendors. (not all vendors send notes). Checking these boxes will ensure the notes appear in the report.


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The report can be generated and exported to Excel, PDF, or Word. It is recommended that this report be exported to Excel since it is already set up in a spreadsheet (matrix) format. 

The report has a signature line at the bottom to assist in the verification process.

It is important to not select "students with no accommodations" and "All Accommodations" at the same time. Also, it is important to note that this is a dynamic report. When an option such as STAAR ALT2 is not available as a checkable field under the test version, it means no student has been assigned that test type. 

  

Room Accommodations: 

The Room Accommodations report allows the user to pull an accommodation report by room for a specific test within a test administration that shows student accommodation information. This report will also contain the test version and population (504, SPED, LEP) information. You will be able to configure your report similarly to the Master Accommodations report by selecting from several options:  

  • Format: Individual (this format will only show the accommodated students in each testing room) or Matrix (same format as the Master Accommodations report)  .

  • Test administration and test 

  • Room: All rooms or a specific room  

  • Accommodation Type: Select the accommodation types you want to be represented in your report  

  • Show Notes associated with each individual student. Custom Notes are those added manually by the Campus Testing Coordinator in the notes box on the student accommodation page. AP notes are those added in Auto Pilot by the District Testing Coordinator. Vendor notes are those that come in automatically from the participating vendors. (not all vendors send notes). Checking these boxes will ensure the notes appear in the report.

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Student Test ACC:

The Student Test Accommodations report allows the user to pull an accommodation report by student for all tests within the test administration that students that have been scheduled. Students must be placed in a room in order to for report to pull. This report shows student accommodation information. This report will also contain the test version and population (504, SPED, LEP) information. You will be able to configure your report by selecting from several options:  

  • Format: Individual: This format will only show the accommodated students in each testing room

  • Test administration and test 

  • Days: Select ALL DAYS or a specific day

  • Sessions: Select the session

  • Type: Select All students or an Individual student to include in your report. If an individual student is select the local student id number will need to be typed in.   

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titleWhat reports help me with scheduling?

Material Control: 

The Material Control report allows the user to pull test room rosters/materials control for a specific test within a test administration. There is a seating chart on this report as well as a roster of students, booklet information, and attendance information.

  

After selecting the Material Control report, you will be prompted to select a test administration from the Select Admin drop‐down menu.  

After selecting the test administration, you will need to select a test from the Select Test drop‐down menu. Once all selections are complete, click Generate Report. 

To export the data to either Excel, PDF, or Word, click the blue floppy disk icon.

  

This report also supplies the CTC with a seating chart, a place to mark students present/absent, and a place to indicate if students need to be relocated during testing. The CTC will also be able to utilize the report to identify the following: 

  • The test administration  

  • The test subject  

  • The date of the test  

  • The room  

  • The test administrator(s) assigned to the room and any associated materials if issued to students

  • The name of each student assigned to the test room including student ID  

  • The student’s test version  

  • The test booklet number assigned to each student 

This report can be used for the following functions:  

  • Materials control form: All test booklet numbers are identified and there is a signature line for both the test administrator and the test coordinator  

  • Attendance  

  • Directions for completing the seating chart 

Master Schedule: 

The Master Schedule report allows the user to pull a list of students and the rooms they will be assigned to during a test administration. The report can then be posted for students to find where they are assigned to for testing each day. After selecting the Master Schedule report, you will generate your report to include the following:  

  • Test administration  

  • The specific test within the administration: All Tests are the default, however, you may choose a specific test being administered (i.e. Alg. I)  

  • Homeroom (if selected) – based on schedule data uploaded by the district user  

  • Sort students by room and name or name only 

  • Include Student ID (default): You may configure your report by unchecking the Student ID box 

  

Once all selections are complete, click Generate Report.


A report will be generated with a list of students and the test room they are to report to during the test administration window. To export the data to either Excel, PDF, or Word, click the blue save icon.


 


Test Administrator Schedule: 

 

The Test Administrator Schedule works similarly to the Master Schedule report in that this report allows the user to pull a list of test administrators and the rooms they will be assigned to during a test administration. After selecting the Test Administrator Schedule report, you will be prompted to select the following:  


  • Test administration  

  • Test: All Tests are the default, however, you may choose a specific test being administered (i.e. Alg. I) 

 Once all selections are complete, click Generate Report.  

 

A report will be generated with a list of teachers and the test room they are to report to during the test administration window. To export the data to either Excel, PDF, or Word, click the save icon. 


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