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Prior to scanning in your test materials, be sure that you have unpacked your publisher boxes of secure test materials and placed the packets of materials in numerical order by grade level for STAAR and subject for STAAR EOC exams/or subject based on the test.  

 To begin scanning, you will first need to select the test administration from the Select Admin drop‐down for the secure test materials that you will be scanning in. 

After selecting the appropriate test administration, select the Receive Material icon to begin scanning in your materials.

TestHound allows you to scan in both individual test booklets and packets of materials.

TestHound will alert you that you need to ensure that you have accounted for all packets in the sequence and that you have counted the spines of the test booklets to ensure that each packet contains the correct number of booklets prior to scanning. After selecting Receive Material, click in the Start Range field (shown below).

For inventory that has a checklist with no corresponding cover sheet bar codes:  (ex: Pearson)

The Pearson checklist must be downloaded from The checklist must be downloaded from the publisher and uploaded to TestHound at the district level.  Scan the  

For inventory that has a checklist with no corresponding cover sheet bar codes:  

 Scan the barcode on the back of the test booklet that is visible through the packet’s front plastic cover.  Flip the packet over and scan the booklet barcode showing through the back plastic cover.  Next, hit the Enter key. (If all barcodes become available in the future on the front label of the packet, you can scan from the visible barcodes). 

For inventory that has a checklist with corresponding cover sheet bar codes:  (ex: Pearson)

Scan the barcode on the front of the packet label that corresponds to the first test booklet on your first packet of the test materials for a grade or subject. Hit enter.  Next, scan the barcode on the front of the label of the last packet that corresponds to the last book in the range.

Important: Be sure to check the quantities to make sure they are accurate based on what the test publisher has supplied to you.

Individual Scanning  

Individual Scanning

If you are scanning in an individual booklet, you will be prompted to scan in an End Range barcode number. Simply scan that same booklet number into the End Range field. The test booklet will be added to your inventory.  

 Packet Scanning  

If you are scanning packets of test booklets into TestHound, click in the End Range field and scan or type in the barcode that corresponds to the last test booklet on the inventory checklist in your last packet of test materials for that grade or subject.

A Confirmation message will appear at the bottom of the Scan In Inventory box detailing how many booklets you will be adding to your inventory. Be sure to verify the number against your packing sheet or checklist.

All items officially received from the checklist will appear under your Inventory tab.

Please note that in order to assign test booklets to students, your test booklets must be scanned into your TestHound inventory and, if no checklist is available, they must be defined manually.

Booklets can only be assigned to students once the students are added to a test in the Test View. For help with Test setup, please refer to the help article named "Campus Tests"

Based upon the State Test Publisher inventory file and the booklet verification associations your District Test Coordinator has set up at the district level, TestHound will not allow you to scan an incorrect test version test booklet to a student.

There are two ways that test booklets can There are two ways that test booklets can be scanned for students:

By Student

The first way to scan in test booklets is to click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. Repeat this process until all students have a test booklet assigned.

If a test booklet is scanned in error to a student, simply highlight the booklet number scanned into the Barcode field, delete it, hit enter, and scan in the barcode of the correct test booklet.

By Students in a Specific Room

The next method for scanning test booklets for students is to first select a room from the Rooms table by clicking on a room number. Your view will then be filtered by the room you selected. You can then scan booklets to students one room at a time. Click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. On this screen, you can also scan a test booklet for a teacher if needed. Once you have completed scanning in test booklets for the room, you can change rooms using the Select Room drop‐down menu.

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To facilitate faster scanning of test booklets, you may select Switch to Batch or Auto Scan.

-Switch to Batch- The webpage will refresh showing a static list of students assigned to the room. Click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. If using a mobile device (i.e. iPad) click in the Mobile Users field and begin scanning the barcode on the back of the test booklets.

Once all scanning is complete, select Validate and Submit. Once you have completed scanning in test booklets for the room, you can change rooms using the Select Room drop‐down menu. To return to the previous view select Switch to Standard.

-AutoScanAutoScan to Students in a Specific Room

The next method for scanning test booklets for students is to first select a room from the Rooms table by clicking on a room number. Your view will then be filtered by the room you selected. To initiate the AutoScan feature, click on the button.

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Click in the Barcode field next to the first student’s name on the list and scan the barcode on the back of the first test booklet you will assign.  After scanning in the barcode on the back of the first test booklet, TestHound will automatically assign a test booklet to each sequentially.

Deleting a book- To delete a book from a student, click in the barcode box, delete the book, and hit enter. Then you can scan a new book for the student if needed.