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TestHound's Inventory management is a robust inventory management system that allows for you to begin tracking your booklets from the moment you receive them. This means if they are not on the checklist, or you do not have a checklist, you can still manage your materials.

Prior to scanning in your test materials, be sure that you have unpacked your vendor-provided boxes of secure test materials and placed the packets of materials in numerical order by grade level and subject.  

To begin scanning, you will first need to select the test administration from the Select Admin drop‐down for the secure test materials that you will be scanning in. 

After selecting the appropriate test administration, select the Receive Material icon to begin scanning your materials.

TestHound allows you to scan in both individual test booklets and packets of materials.

TestHound will alert you that you need to ensure that you have accounted for all packets in the sequence and that you have counted the spines of the test booklets to ensure that each packet contains the correct number of booklets prior to scanning. After selecting Receive Material, click in the Start Range field (shown below).

Scan the barcode on the label on the first packet for the booklet that corresponds to the first booklet in the range or scans the booklet number that is showing on the front of the packet. Hit enter.

Next, scan the barcode on the label of the last packet in the range that corresponds to the last book in that range or scans the booklet number that is shown on the back of the packet.

Important: Be sure to check the quantities to make sure they are accurate based on what the test publisher has supplied to you.

Individual Scanning

If you are scanning in an individual booklet, you will be prompted to scan in an End Range barcode number. Simply scan that same booklet number into the End Range field. The test booklet will be added to your inventory.  

 Packet Scanning  

If you are scanning packets of test booklets into TestHound, click in the End Range field and scan or type in the barcode that corresponds to the last test booklet on the inventory checklist in your last packet of test materials for that grade or subject.

A Confirmation message will appear at the bottom of the Scan In Inventory box detailing how many booklets you will be adding to your inventory. Be sure to verify the number against your packing sheet or checklist.

All items officially received from the checklist will appear under your Inventory tab.

When inventory does not match a checklist, or there is no checklist in the system to match your inventory, you will get a warning popup and will have to decide how to proceed. You can either submit the packet information with no definitions and wait for it to appear on the checklist, or you can choose to define the inventory manually. WARNING: If you do not define the inventory, you will not be able to assign those booklets to students until a checklist is in the system to define the booklets or you edit and can add the definitions manually.

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Defining the booklets manually is simple. Click in the box for "Check to manually assign booklets definitions". If you are going to be scanning in multiple but separate ranges of the same materials, you can also fill in the box called "Use these selections for sequential scans" to speed up the process. Once you click "Check to manually assign booklet definitions"  you get a screen with a series of dropdown menus that you can use to apply the definitions . Choose the information that correctly applies to the booklets you are working with, then click "Submit Packet". If you make a mistake, do not worry. You can correct things in the "Inventory" tab later by clicking on the + sign on the line of inventory and using the pencil to edit the definitions.

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Inventory that does not match a checklist will appear yellow.

If you need to make changes, click on the icon to expand the line and get access to the edit icon, Clicking on this will give you access again to the same drop-down options as before so that you can redefine the booklets.

Once a checklist arrives and has been uploaded by the district test coordinator, you can click on the Auto-Align icon to make corrections in your inventory against the checklist.