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titleKeep me organized TestHound! What reports can I run to ensure testing accuracy?

Reports 

Reports can be accessed by clicking on Reports in the Campus Management menu. The Reports section of TestHound allows a user to pull the following reports:  

  • Student PT Summary

  • Student DNT

  • Master Accommodations  

  • Master Schedule  

  • Test Administrator Schedule  

  • Form Letter  

  • Master Materials  

  • Material Control  

  • Room Accommodations  

  • Room Roster  

  • Room Attendance  

    • Room Start/Stop  

  • Room Labels  

  • Room Electronics  

  • Boxed Booklets 

    • You can use the dropdown menu to select the report of choice and configuration options for each report. Reports for specific tests will give you the option to select the report type, administration, test, and sessions (MSS).

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    title What reports help with designated supports?

    Designated Supports and Accommodations Reports

    Click Here to View Pulling a Master Accommodations Report Video

    Master Accommodations: 

    The Master Accommodations report allows the user to pull an accommodation report for all students in TestHound, or by specific test administrations, based on your chosen specifications.  You can utilize the Test Admin: dropdown to run the master accommodations report for specific test administrations.  

      Note: Choosing different options on this report will act as a filter showing you only the students who meet the criteria you choose.

    For a broader scope of students and accommodations, you can let the report run as it defaults, which is to all students, all subjects, all accommodation, or limit your filtered selections.

    After selecting the Master Accommodations report, you will be able to configure the report for all or specific test administrations by selecting from the following categories:  

    • Students: Choose by All accommodated, specifically 504, SPED, LEP designation, accommodated with no designation (RTI), or all populations  or all populations  even those with no accommodations within a specified population.

    • Grades: Choose individual or multiple grades  

    • Accommodation types: Specify the accommodation types you want to be included in your report  

    • Test versions: Choose the test versions you want to be included in your report. If you do not select specific versions, all versions will be present in your report. 

    • Subject(s): Choose individual or multiple subjects   

    • Show notes associated with each student. Custom Notes are those added manually by the Campus Testing Coordinator in the notes box on the student accommodation page. AP notes are those added in Auto Pilot by the District Testing Coordinator. Vendor notes are those that come in automatically from the participating vendors. (not all vendors send notes). Checking these boxes will ensure the notes appear in the report.


    The report can be generated and export it to Excel, PDF, or Word. It is recommended that this report be exported to Excel since it is already set up in a spreadsheet (matrix) format. 

    The report has a signature line at the bottom to assist in the verification process.

    It is important to not select "students with no accommodations" and "All Accommodations" at the same time. Also, it is important to note that this is a dynamic report. When an option such as STAAR ALT2 is not available as a checkable field under test version, it means no student has been assigned that test type. 

      

    Room Accommodations: 

    The Room Accommodations report allows the user to pull an accommodation report by room for a specific test within a test administration that shows student accommodation information. This report will also contain the test version and population (504, SPED, LEP) information. You will be able to configure your report similar to the Master Accommodations report by selecting from several options:  

    • Format: Individual (this format will only show the accommodated students in each testing room) or Matrix (same format as the Master Accommodations report)  

    • Test administration and test 

    • Room: All rooms or a specific room  

    • Accommodation Type: Select the accommodation types you want to be represented in your report  

    • Show Notes associated with each individual student. Custom Notes are those added manually by the Campus Testing Coordinator in the notes box on the student accommodation page. AP notes are those added in Auto Pilot by the District Testing Coordinator. Vendor notes are those that come in automatically from the participating vendors. (not all vendors send notes). Checking these boxes will ensure the notes appear in the report.

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    titleWhat reports help me with scheduling?
    Campus_Scheduling_Reports.mp4

    Material Control: 

    The Material Control report allows the user to pull test room rosters/materials control for a specific test within a test administration. There is a seating chart on this report as well as a roster of students, booklet information, and attendance information.

      

    After selecting the Material Control report, you will be prompted to select a test administration from the Select Admin drop‐down menu.  

    After selecting the test administration, you will need to select a test from the Select Test drop‐down menu. Once all selections are complete, click Generate Report. 

    To export the data to either excel, PDF, or word, click the blue floppy disk icon.

      

    This report also supplies the CTC with a seating chart, a place to mark students present/absent, and a place to indicate if students need to be relocated during testing. The CTC will also be able to utilize the report to identify the following: 

    • The test administration  

    • The test subject  

    • The date of the test  

    • The room  

    • The test administrator(s) assigned to the room and any associated materials if issued to students

    • The name of each student assigned to the test room including student ID  

    • The student’s test version  

    • The test booklet number assigned to each student 

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    This report can be used for the following functions:  

    • Materials control form: All test booklet numbers are identified and there is a signature line for both the test administrator and the test coordinator  

    • Attendance  

    • Directions for completing the seating chart 

    Master Schedule: 

    The Master Schedule report allows the user to pull a list of students and the rooms they will be assigned to during a test administration. The report can then be posted for students to find where they are assigned to for testing each day. After selecting the Master Schedule report, you will generate your report to include the following:  

    • Test administration  

    • The specific test within the administration: All Tests is the default, however, you may choose a specific test being administered (i.e. Alg. I)  

    • Homeroom (if selected) – based on schedule data uploaded by the district user  

    • Sort students by room and name or name only 

    • Include Student ID (default): You may configure your report by unchecking the Student ID box 

      

    Once all selections are complete, click Generate Report.


    A report will be generated with a list of students and the test room they are to report to during the test administration window. To export the data to either excel, PDF, or word, click the blue floppy disk icon.


     


    Test Administrator Schedule: 

     

    The Test Administrator Schedule works similarly to the Master Schedule report in that this report allows the user to pull a list of test administrators and the rooms they will be assigned to during a test administration. After selecting the Test Administrator Schedule report, you will be prompted to select the following:  


    • Test administration  

    • Test: All Tests is the default, however, you may choose a specific test being administered (i.e. Alg. I) 

     Once all selections are complete, click Generate Report.  

     

    A report will be generated with a list of teachers and the test room they are to report to during the test administration window. To export the data to either excel, PDF, or word, click the blue floppy disk icon. 


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    titleWhat reports help with materials management?
    Campus_Materials_Management_Reports.mp4

    Master Materials: 

    The Master Materials report allows the user to generate a report identifying the material type, range, and quantity assigned to each room and test administrator during a test administration. The report will also provide a location for materials to be signed out at the beginning of testing and back in when testing is finished. After selecting the Master Materials report, you will be prompted to select the following:  


    • Test administration  

    • Test  

    • Custom title  

    • Rich text editor: The user may either compose or paste instructions within the text box. Entering text in the Instructions box is not required to generate the report. 

    The report includes the following information for each test:

    • rooms

    • test administrators

    • materials groups: barcode ranges and quantities, if assigned to students

    • boxes for signing materials out and it

    Note: If no booklets have been assigned indicating an online testing room, that will be noted on the form.


    Click Configure Report if you need to make any changes. Your report can be exported to Excel, PDF, or Word by clicking on the Floppy Disk icon at the top of your report preview box.


    Room Labels: 

     

    The Room Labels report allows the user to print a label that can be placed on each test booklet. Since the test booklets have been assigned to specific students, the Room Labels can be printed to ensure each student receives the appropriate test booklet. After selecting the Room Attendance report, you will be prompted to select the following:  

    • Test administration  

    • Test  

    • Individual room or all rooms included in the test 

     

    Click Generate Report. Your report will appear in a preview window. 


    Each label will contain the student’s name, room assignment, booklet number, test, and grade.  

      

    It is important to export this report to PDF, use Avery 5160 address labels, and note that when this report is printed, you should make sure that your computer doesn’t have “Shrink to Fit”, “Fit to Page”, etc. selected before clicking Print.


    Boxed Booklets: 

    The Boxed Booklets report allows the user to print a report which identifies the specific secure test material scanned into each box.  

    After selecting the Boxed Booklets report, you will select:  


    -Test Administration 

    -Box that you want to be included  

      

    You will then be able to generate a report showing every included booklet. Once all selections are complete, click Generate Report. To export the data to either excel, PDF or word, click the blue floppy disk icon inside the beige bar.

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    title What report do I use to track retesters and students with exclusions?

    PT Summary Report:

    The PT Summary Report allows the user to view by EOC then select all grade levels or view one at a time.  This report is available for EOC students.  The highest score data or exclusion data is reported for EOC students.  The report can also be run for 3-8 students after score data has been uploaded for the current year.  The 3-8 report currently does not track data from the previous year.

    Make the selection, then Generate Report. To export the data to either Excel, PDF, or Word, click the blue floppy disk icon inside the beige bar.


    Score Information:

    NM Not Met Standard 

    MET Met Standard

    SC-A Score Code Absent

    SC-O Score Code Other

    Exclusions:

    ALT STAAR ALT2

    ARD EOC ARD Exempt Decision

    CBE Credit-By-Exam

    E1 LEP English I Special Provision LEP

    FEX Foreign Exchange

    IGC Individual Graduation Committee

    OOS Out of School/Private School

    SA Substitute Assessment

    WVR20 Waived COVID

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    title What other reports can I use to make testing run more smoothly?
    Campus_Testing_Tools_Reports.mp4

    Form Letter:

    The Form Letter allows you to generate a letter for each student with their testing location(s) during the test administration. After selecting the Form Letter report, you will be able to configure the report with the following:  

    • Test administration  

    • Student ID:  

    -If you want to generate a letter for a specific student, enter their student ID           

    -If you leave this field blank a letter will be generated for every student taking at least one test during the test administration                                                                     

    -If a student in the report is not taking one or more tests or is not assigned a room, the room will display “Not Testing.” You will also have the option to check the box “Only display tests for which the student has a room assignment.” 

    • Homeroom: You may add a room number to the header of the report to facilitate distribution  

    • Sort  

    • You will also be allowed to select from the following:  

    -Display salutation: Include student ID, first, middle, and last name            

    • Rich text editor: You may either compose or paste a letter in this area 

    Once all selections are complete, click Generate Report. 

    A letter will be generated per student with their test schedule during the test administration. To export the letter to either excel, PDF or word, click the blue floppy disk icon.

    Room Electronics:  

    The Room Electronics report allows you to generate a student roster per room with a signature line for each student to indicate their understanding and compliance with the regulations regarding the use of electronic devices during a test. After selecting the Room Electronics report, you will be able to configure your report to reflect:    

    • Test administration  

    • Test  

    • Room  

    • Custom title  

    • Rich text editor: You may either compose or paste a letter in this area 

     Once all selections are complete, click Generate Report. 

    A roster will be generated per room with a list of all students with a signature line. To export the letter to either excel, PDF or word, click the blue floppy disk icon. 

     Need to collect student signatures for other purposes? You can also add a customized title and enter your chosen text to use your report for purposes other than testing.


    Room Roster: 

    Just need a list of students in each testing location? The Room Roster report allows the user to pull a roster of students per room. After selecting the Room Roster report, you will be able to configure your report with the following options:   


    • Test administration  

    • Test  

    • Room  

    • Custom Title  

      

    Once all selections are complete, click Generate Report.

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    A report will be generated with a list of students by test room for the selected test. To export the data to either excel, PDF, or word, click the blue floppy disk icon. 

    Room Start/Stop: 

     

    The Room Start/Stop report allows you to generate a report to track the start and stop time for each student within a testing room. The report gives you three start/stop recording fields for each student and administrator assigned to the room.  

     After selecting the Room Start/Stop report, you will be able to generate the reports with the following criteria:  

    • Test administration  

    • Test  

    • Room  

    • Custom Title 

     

    Once all selections are complete, click Generate Report.

    A roster will be generated per room with a list of all students assigned. To export the letter to either excel, PDF or word, click the blue floppy disk icon. 

    Room Attendance: 

     Need a report just to track attendance in your testing locations? The Room Attendance report allows you to pull a roster of students per room. After selecting the Room Attendance report, you will be able to select your report criteria from the following:  

     

    • Test administration  

    • Test  

    • Room  

    • Custom Title 

     Once all selections are complete, click Generate Report.  

     An attendance report will be generated with a list of students by test room for the selected test. To export the data to either excel, PDF, or word, click the blue floppy disk icon. 

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